Van Types
11 Passenger Vans
These large vans can hold 11 passengers and gear. The cargo area in the rear is deep and can accommodate a moderate amount of gear if all seats are filled. To accommodate more gear and less passengers, the Motor Pool can remove some bench seats for a $25 charge. Please reference this in the notes on the request form. These vans do require both driver’s clearance and van certification training for any individual driving.
7 Passenger Vans
The 7-passenger van has many different seating configurations. With a capacity of 7 passengers, there is only a little room for gear. If you plan to bring gear it is best to limit passengers to 5 or 6. This economical model includes a rear view camera and is a better option for shorter trips. This vehicle requires both driver’s clearance and van certification training for any individual driving.
Rates
Van charges include a daily flat rate and a per mile rate. The per mile rate covers the cost of gasoline used on the trip. Vans are rented with a full tank of gasoline and a fuel purchasing card is included with each vehicle for fill-ups during the trip.
Van Rates:
- 11 Passenger Van Rental ($55/Day + $0.85/Mile)
- 7 Passenger Van Rental ($40/Day + $0.65/Mile)
Additional Rates:
Cancellation (see Cancellation Policy) | 1 day’s rate for type of vehicle reserved |
Extra Cleaning | $50 |
Removal of Van Seats | $25 |
No Documents Returned (Trip Ticket and/or Gas Receipts) | $50 |
Incomplete Trip Ticket | $30 |
No Keys Returned | $100 |
Avoiding Special Fees
- Complete your trip ticket and return it to the key drop box when you drop off the van
- Put the van key in the key dropbox once you’ve returned the van to Facilities
- Save and return all receipts for gasoline purchased using the provided purchasing card. Put them in the key dropbox also.
- Do not leave trash in the vans. We know the vans will have a reasonable amount of soiling from use, we just ask that you don’t abuse them!
Reservation Policy
Due to the limited number of vans available in the SOU Motor Pool, please make your reservation as far in advance as possible (up to 6 months in advance). SOU does not guarantee availability of vans in the Motor Pool. To request an SOU van please visit the Van Request form. For other options, please visit Other Van Rental Options.
All driver’s listed must be driver’s cleared and have taken and passed the van training prior to the requested trip.
Cancellation Policy
To avoid a cancellation fee equivalent to a single daily rate for the vehicle type reserved (please see Rates), please cancel your trip with FMP Customer Service staff (ppinput@sou.edu) at least 24 hours prior to van pick-up day listed on the trip.
Other Van Rental Options
In the event there are no SOU Vans available, there are other options available. Rental vehicles from Enterprise Rent-a-Car and Butler Ford are approved as meeting minimum insurance requirements in the event SOU Motor Pool vans are not available. You may use other sources but is advisable to use a major rental company to ensure adequate insurance coverage. Please contact them directly to get a list of availabilities and rates.
**Please Note**– SOU staff, faculty, volunteers, and students are not allowed to rent larger than 12 passenger vans. Vendors require drivers to be 21 years of age to drive 12 passenger vans.
SOU Van Calendar
**Please Note** This calendar is for informational purposes only. Reservations are not guaranteed until email confirmation is received. Please do not use information listed here to contact other departments about reservations. If you have any questions, please contact FMP
Van Training
12 Passenger Van Certification
To be eligible to drive 12 passenger vans (SOU motor pool vans or rented 12 passenger vans), you must complete these steps:
- Be driver’s cleared.
- Watch the video below or review the PDF.
- Pass the Van Certification Test with an 80% or better.
- Complete hands-on driving training with SOU Motor pool (an email with contact details will be sent once Van Certification Test is passed).
Video
*Special thanks to Robert Allen, Dempsey Burtraw, Junie Maupin, and Frank Nora for development of this video.
Van Certification Test
You must receive an 80% or above to pass and you may only take this exam three times before being disqualified. Once successfully passed, you will receive an email with SOU motor pool contact information to schedule the hands-on driving portion of the test.
To view this test you must be logged into your SOU Gmail account.
If you have any questions regarding van rentals, please contact the Service Center at 541-552-6231